Sending Targeted Mass Emails¶

Perfect for:¶

• sending welcome emails to first-time visitors
• sending email notices to parents of children
• advertising an online registration
• communicating with an entire organization
• or a small group within an organization
• or to a tagged list of people
• or to a list of people who fit the criteria of a selection in the Search Builder
• Newsletters

Basically, this email feature can be used for any group of people where you see the Export toolbar.

Here are a few features and tips about sending mass emails:

1. Personalize the email by inserting this text: {first} This will insert the recipient’s first name in your message.
2. Send a test to yourself to check the content before sending to everyone
3. Insert links to documents - see article on uploading files to send via email
4. Insert a Word document
   • Create your document in Word
   • Select all (Ctrl A)
   • Right click and Copy
   • Select the group to which you will send the email and select Email-Individuals form the Toolbar
   • Once you are on the Email screen, click the HTML Editor box
   • Then click the Paste from Word icon
   • Click Ctrl V to paste your text inside the box
   • Click OK to put your text into the body of the email and then send it
5. Send a link to a YouTube video
   • Find the video on YouTube.com
   • Click Share
   • A box will open displaying the link (URL)
   • Highlight the URL
   • Right click and Copy
   • Create your email message in BVCMS
   • Click the HTML editor box on the left
   • Click the Link icon in the toolbar
   • Paste the copied link into the box labeled URL and then click OK
   • Click Send
6. Insert Vote Links, Register LInks, RSVP Links to make it simple for your recipients to register for an event.
7. Once you send an email you will receive an email confirmation. See Manage Emails for more information.
8. You will also receive an email notification if the email was not deliverable...a person no longer has an account or their mailbox is full. Reminder: When you receive undeliverable messages, you need to remove the email address from the person’s record and then make an effort to find out the correct email address.
9. Insert the **{unsubscribe}** email replacement so that those who no longer wish to receive emails from you can unsubscribe.
10. Scheduled emails

• Compose your email as usual
• In the text box beside the Send button enter the Scheduled Date and Time that you want the email delivered using this format:  mm/dd/yy h:mm AM|PM
• If you are using Search Builder results for your mailing list, the Search will not run again at the time the email is scheduled to be sent. It determines who will get the email you create the email.
• You can cancel the scheduled emails by going to the email details page and clicking Cancel.