.. index:: email

:ref:`EmailTexting`

.. _MassEmails:

Sending Targeted Mass Emails
============================

Use the Email-Individual feature from the Toolbar. This will allow you
to send emails to many people at one time and have the email appear to
be individual. In other words, you type one email message which is sent
to everyone in your Search, Tag, or selection without the receiver
seeing the email addresses for the other recipients.

Perfect for:
------------

-  sending welcome emails to first-time visitors
-  sending email notices to parents of children
-  advertising an online registration
-  communicating with an entire organization
-  or a small group within an organization
-  or to a tagged list of people
-  or to a list of people who fit the criteria of a selection in the
   Search Builder
-  Newsletters

Basically, this email feature can be used for any group of people where
you see the Export toolbar.

Here are a few features and tips about sending mass emails:

#. Personalize the email by inserting this text: {first} This will
   insert the recipient's first name in your message.
#. Send a test to yourself to check the content before sending to
   everyone
#. Insert links to documents - see
   :ref:`article  <EmailFileUpload>` on uploading files
   to send via email
#. Insert a Word document

   -  Create your document in Word
   -  Select all (Ctrl A)
   -  Right click and Copy
   -  Select the group to which you will send the email and select
      Email-Individuals form the Toolbar
   -  Once you are on the Email screen, click the HTML Editor box
   -  Then click the Paste from Word icon
   -  Click Ctrl V to paste your text inside the box
   -  Click OK to put your text into the body of the email and then send
      it

#. Send a link to a YouTube video

   -  Find the video on YouTube.com
   -  Click Share
   -  A box will open displaying the link (URL)
   -  Highlight the URL
   -  Right click and Copy
   -  Create your email message in BVCMS
   -  Click the HTML editor box on the left
   -  Click the Link icon in the toolbar
   -  Paste the copied link into the box labeled URL and then click OK
   -  Click Send

#. Insert :ref:`Vote Links  <VoteLinks>`, :ref:`Register
   LInks  <ComposeRegisterLinks>`, :ref:`RSVP
   Links  <ComposeRSVPLinks>` to make it
   simple for your recipients to register for an event.
#. Once you send an email you will receive an email confirmation. See
   :ref:`Manage Emails  <ManageEmails>` for more
   information.
#. You will also receive an email notification if the email was not
   deliverable...a person no longer has an account or their mailbox is
   full. Reminder: When you receive undeliverable messages, you need to
   remove the email address from the person's record and then make an
   effort to find out the correct email address.
#. Insert the :ref:`**{unsubscribe}** email
   replacement  <Unsubscribe>` so that those
   who no longer wish to receive emails from you can unsubscribe.
#. Scheduled emails

-  Compose your email as usual
-  In the text box beside the Send button enter the Scheduled Date and
   Time that you want the email delivered using this format:  
   ** mm/dd/yy h:mm AM\|PM**
-  If you are using Search Builder results for your mailing list, the
   Search will not run again at the time the email is scheduled to be
   sent. It determines who will get the email you create the email. 
-  You can cancel the scheduled emails by going to the email details
   page and clicking Cancel.